Built for small agencies

Get paid faster without awkward follow-ups

InvoicePilot automates invoice reminders and payment tracking for small agencies, so cash comes in on time and nobody has to chase it.

See How It Works
  • Automated reminders
  • Payment visibility
  • Agency-friendly setup

Sound familiar?

Chasing invoices shouldn't be a second job.

Here's what slows agencies down — and how InvoicePilot clears it up.

The problem

  • Awkward reminder emails

    Writing "just following up" again strains client relationships.

  • Unclear payment status

    Nobody knows who's paid, who's late, or what's next.

  • Spreadsheet-heavy follow-up

    Manual trackers go stale the moment someone forgets to update.

The InvoicePilot way

  • Automated reminder flows

    Polite, on-brand nudges go out on schedule — no awkward writing.

  • Real-time payment tracking

    See paid, due, and overdue at a glance, updated automatically.

  • One shared source of truth

    Your whole team works from the same live view — no spreadsheets.

How it works

Three steps to getting paid on time.

Set it up once in minutes. InvoicePilot handles the follow-ups from there.

  1. 1

    Connect your invoicing

    Link the tool you already bill from. No migration, no new workflow.

  2. 2

    Automate reminders

    Send polite nudges by due date or status, in your agency's voice.

  3. 3

    Track every payment

    See paid, pending, and overdue accounts in one clear view.

Explore the features

Features

Everything you need to get paid on time

Practical tools that handle the follow-ups, so your team can focus on client work.

  • Automated reminders

    Polite, scheduled nudges go out before and after due dates — no manual chasing.

  • Payment status tracking

    See sent, viewed, partial, and paid at a glance — no spreadsheet required.

  • Overdue alerts

    Get flagged the moment an invoice slips past due, with days-late clearly shown.

  • Team visibility

    Everyone sees the same receivables picture, with owners assigned per client.

  • Reminder customization

    Tune tone, timing, and templates per client so every message sounds like you.

  • Reporting insights

    Track average days to pay and the real cost of late invoices over time.

ROI calculator

What are late payments costing you?

Move the sliders to estimate the time you get back and the cash you collect sooner with automated reminders.

120
10500
21
0 days60 days

Your monthly estimate

30 hrs

Hours saved per month on manual follow-ups

$126,000

Cash collected sooner each month

Based on 15 minutes per invoice and a $1,500 average invoice. Estimates only; nothing is stored or submitted.

Fits the tools you already use

Connects with your accounting, CRM, and payments stack.

  • Ledgerly
  • Clientbase
  • Paystream
  • Tallyworks
  • Mailroute
  • Settlepay

Illustrative placeholders — more connections on the way.

Security & reliability

Built to be trusted with your cash flow.

Agencies rely on InvoicePilot every day to track payments safely and keep reminders running on time.

99.98%

Platform uptime

Reminders go out on schedule, every time.

4,000+

Agencies

Getting paid faster.

$120M+

Invoices tracked

And counting.

  • 256-bit encryption
  • SOC 2 Type II
  • GDPR ready

Your data is encrypted in transit and at rest, backed up daily, and monitored around the clock.

Pricing

Simple plans that pay for themselves.

Recover one late invoice and your plan is covered. No setup fees, cancel anytime.

Starter

Ideal for freelancers and two-person studios.

$19/ month

  • Up to 25 active invoices
  • Automated email reminders
  • Payment status tracking
Start with Starter
Most popular

Growth

Ideal for growing agencies with steady retainers.

$49/ month

  • Up to 150 active invoices
  • Custom reminder sequences
  • Overdue & late-cost reports
  • Accounting integrations
Start with Growth

Agency

Ideal for multi-client teams with finance roles.

$99/ month

  • Unlimited invoices
  • Team seats & roles
  • Client-level cash flow reports
  • Priority support
Start with Agency

Prices in USD. Yearly plans billed once annually.

Agency stories

Less chasing. More getting paid.

Small agencies use InvoicePilot to take the awkward out of follow-ups and keep cash flow predictable.

  • We used to spend Friday afternoons chasing invoices. Now reminders go out on their own and I honestly forget they exist.

    Megan CarterFounder, Brightline Studio

  • Our average payment time dropped from 41 days to 23 in the first quarter. Clients just pay sooner when the nudges are polite and consistent.

    David OkaforOperations Lead, Northfield Creative

  • I finally know exactly what's overdue without opening a spreadsheet. One dashboard, and the whole team sees the same numbers.

    Priya NairFinance Manager, Copperleaf Digital

  • Collections used to feel personal and tense. Now it's calm, professional, and nobody on my team dreads the conversation.

    Tom ReillyManaging Partner, Harbor & Pine Agency